BOARD OF LIBRARY TRUSTEES MEETING
TUESDAY, SEPTEMBER 17, 2013
MASHPEE LIBRARY CONFERENCE ROOM
Present: Patricia Gamache, John Kowalski, Carlo D’Este, Sandra Lahart, Sue McGarry, and Chip Bishop.
Absent: Mary LeClair.
Also Present: Kathy Mahoney – Library Director
Mike Richardson – Board of Selectmen
Terrie Cook – Finance Committee
Patricia Gamache, Chairman, called the meeting to order at 5 p.m.
Approval of Minutes
John Kowalski motioned to approve the Regular Meeting minutes of July 9, 2013 as presented.
Motion was seconded by Carlo D’Este.
VOTE: Yes-6.
Roll Call Vote: Chip Bishop, yes Carlo D’Este, yes
Sandra Lahart, yes Sue McGarry, yes
John Kowalski, yes Patricia Gamache, yes
Friends of the Library
Chip Bishop provided the update.
- Chip said Mike Richardson will be parading down the runway at the September 25th fashion show which is now to be held at the New Seabury Country Club. Ceil Sneider requested the Trustees attend. The Friends working very hard to sell tickets to raise money for the library.
- The annual membership meeting will be held 2 p.m., Wednesday, October 9, at the library. It will be an informal ice cream social.
Reports
Kathy provided her July-August monthly report and following were discussed:
- Kathy preparing data for Ruth Kowal to do the Management Study. The targeted completion date of the study is mid-October, 2013.
- ARIS report done.
- Mashpee loaning more materials out than borrowing…which is good.
- There is a state aid benefit for non-resident transactions.
- Kathy will be devoting time to completing state aid forms that must be sent by October 10. Everything paid to the library but not in the library budget has to be broken out…which is a big project right now.
- July/August library broke 1,000 circulation for ebooks.
- Janet Burke and Kathy Mahoney will be going to school open house event.
- Kathy said she would like to schedule another staff day…training, infrastructure, setting goals.
- Kathy will be attending a meeting to talk about Grants…letter of intent due date if December 1st.
Reports (contined)
Policy Updates
Kathy provided the Trustees with a draft of the Borrowing Privileges and Loan Policies document. This was discussed at length, including:
- Libraries not authorized to waive fines for materials from other libraries.
- The 1,000 books before Kindergarten program, which is why a Special First Library Card issued for babies, toddlers and young children (birth to 5 years).
Motion: Sue McGarry motioned to approve the Borrowing Privileges and Loan Policies as presented.
Motion was seconded by Chip Bishop.
VOTE: Yes-6.
Roll Call Vote: Chip Bishop, yes Carlo D’Este, yes
Sandra Lahart, yes Sue McGarry, yes
John Kowalski, yes Patricia Gamache, yes
Website
Kathy reported the staff would like to start work on the website in January. With new hires, vacations, and training, plus projects to be completed, they would not have time needed to devote to this. Also, new hire Carolyn Savage can play a bigger role in website development because she has website training.
Kathy pointed out that a Privacy Policy for the Website is needed.
Request for 3 p.m. Library Closing on December 7
Kathy said the Chamber of Commerce has requested the Library close at 3 p.m. on Saturday, December 7, for the annual parade.
Motion: Carlo D’Este motioned the Library close at 3 p.m. on Saturday, December 7, 2013 as requested by the Chamber of Commerce for the annual parade.
Motion was seconded by Sue McGarry.
VOTE: Yes-6.
Roll Call Vote: Chip Bishop, yes Carlo D’Este, yes
Sandra Lahart, yes Sue McGarry, yes
John Kowalski, yes Patricia Gamache, yes
Communications
Terrie Cook – FinCom…Pat Gamache welcomed Terrie Cook to the meeting as the FinCom liaison. Terrie said she was glad to be back and any concerns or presentations feel free to bring to FinCom. Terrie was going to have to leave to go to a FinCom meeting.
Chip asked to briefly discuss the proposed officials breakfast prior to Terrie leaving.
Chip explained that the state official breakfast hosted by CLAMS was very informative so the Trustees thought to do the same for Mashpee officials. Chip passed out an outline and was interested in getting feedback on this concept. Both Terrie Cook and Mike Richardson provided their input.
Terrie Cook exited the meeting at 6:10 p.m.
Communications (continued)
Mike Richardson – Board of Selectmen
- Town has shown some financial growth—positive numbers for the year.
- Chief Baker leaving; looking for new Fire Chief.
- Charter Review Committee continues to meet.
- Superintendent of Schools off to a good start.
- One school level 2 dropped to level 3.
- State held back some Chapter 90 funds for roads.
Mike Richardson exited the meeting at 6:35 p.m.
Proposed Mashpee Public Officials Breakfast
The Trustees continued discussion of the Official Breakfast.
- Not much time to get everything done by proposed date of October 30th.
- Amy Davies resigned from Mashpee TV. Amy had committed to work on this project with Kathy and the Trustees, but was not able to follow through. Kathy has been taking pictures and shooting some video on her own, but can’t edit and create the finished product. No one currently at Mashpee TV can do the video editing. This makes it very difficult to complete the project for October as planned.
- Management study to be completed by mid-October. Why not do that in October and have Official Breakfast in February timeframe.
- Sandra Lahart suggested the print of the Library at Woodruff be purchased and used on invitations and other Library mailings, etc. She said the cost is $800. It is a beautiful print.
Motion: Chip Bishop motioned to reluctantly postpone the Mashpee Public Officials Breakfast until after the first of the year and after time management study has been done.
Motion was seconded by Carlo D’Este.
VOTE: Yes-6.
Roll Call Vote: Chip Bishop, yes Carlo D’Este, yes
Sandra Lahart, yes Sue McGarry, yes
John Kowalski, yes Patricia Gamache, yes
501(c)(3) Foundation Update
Jack Kowalski said nothing has been accomplished in creating our own 501(c)(3) Foundation. He now thinks the Trustees should consider working with the Friends’ 501(c)(3)…provided it is solid and they did everything that was required. Jack said the Trustees should decide whether or not this would work and, if so, approach the Friends. If Friends willing to do this, the Trustees should first seek legal counsel to advise how it would work; identify pitfalls; and walk us through the process; and then Trustees would make their decision.
Jack said Mike Richardson spoke with Leslie Marsh of the Friends and she feels it could work and would be willing to work with the Trustees. Leslie Marsh would be the person who would file the required reports.
Consensus: Trustees reached a consensus to approach the Friends of the Mashpee Public Library to see whether the Friends would be agreeable to explore the idea of working with the Trustees on expanding their mission insofar as the scope of their fundraising is concerned.
Committee Appointments … Tabled until next meeting.
Next Meeting …5 p.m. on Tuesday, October 8, 2013 in Library Conference Room.
Adjournment
Sandra Lahart motioned the meeting be adjourned; Carlo D’Este seconded the motion; and it was unanimously passed. The meeting adjourned at 7:35 p.m.
Respectfully submitted,
Jean Giliberti
Recording Secretary
| 
